If you’re writing a Word document and need to insert placeholder text into a template or outline, there’s an easy way to generate sample text. Sure, you can type your own nonsense words to generate placeholder text, but Word actually has a built-in function to generate random text.
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For Mac users:
You can use the rand function to generate random text. To do this, move to a new paragraph and type =Rand(). You will get a collection of placeholder text. If you need more, you can determine the amount of text required by entering the number of paragraphs required in the parentheses, followed by a comma, and the number of sentences you would like in each paragraph.
Edit or Read PDF before/after Inserting PDF into Word Follow the above steps to add PDF to word as an object. If you want to edit it after you insert it, you'll need to have a PDF editor installed to read or edit PDF files before or after adding your PDF to word. It’s not great for text-based PDFs, but if there are images in the file, it’s easier than copying and pasting or finding a way to turn the PDF into an image file to insert it into your Microsoft Word document. With Office 2011 for Mac, you can check spelling and grammar in languages other than English. Word 2011 for Mac comes with foreign-language dictionaries such as Czech, French, Russian, and you can also change the ‘brand’ of English (UK, US, Australian).
So, I sent the text to a translator, she send me back a word with two columns: one in my language and another in russian (to identify each part). So I first copy-paste in Dreamweaver. Second time copy paste in TextEdit (similar to NotePad in mac) Save as.txt utf-8 and then copy paste to TextWrangler. How do you insert a picture into a word document to add text above and below the picture and then save it as a - Answered by a verified Mac Support Specialist We use cookies to give you the best possible experience on our website.
So for example =rand(1,4) will give you one paragraph with four lines of text.
For Windows users:
If you’re in the Windows version, you have another option as well, which is the =lorem() function. If you type that command, you will insert random text beginning with lorem ipsum–this text is made up of random Latin words rather than the sentences used in the random text function.
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Addtext to a document by typing or by pasting or placing text froma word-processing application. If your word-processing applicationsupports drag-and-drop, you can also drag text into InDesign frames.For large blocks of text, the Place command is an efficient, versatileway to add text to your document. InDesign supports a variety ofword-processing, spreadsheet, and text file formats.
Whenyou place or paste text, you do not need to create a text framefirst; InDesign will create one for you automatically.
When you place text, you can select ShowImport Options to determine whether the imported text maintainsits styles and formatting. Before you paste text, you can selectAll Information or Text Only under Clipboard Handling Preferencesto determine whether the pasted text includes additional informationsuch as swatches and styles.
Note:
If the text youimport into your document includes pink, green, or another color ofhighlighting, you likely have one or more composition preferenceoptions turned on. Open the Composition section of the Preferencesdialog box, and notice which options are turned on under Highlight.For example, if the pasted text is formatted with fonts not available,the text is highlighted in pink.
- To place the insertion point insidethe text frame, do one of the following:
- Using the Type tool , drag to create a new text frame, or click in an existing text frame.
- Using a selection tool, double-click inside an existing text frame. The Type tool is selected automatically.
If you created a text frame on a master page, hold downCtrl+Shift (Windows) or Command+Shift (Mac OS) as you clickin the frame on your document page. This makes a copy of the masterpage frame on the document page. You can then use the Type toolto add text to the selected frame.
- ChooseEdit > Preferences > Advanced Type (Windows)or InDesign > Preferences >Advanced Type (Mac OS).
- Select Use Inline Input For Non-Latin Text, and thenclick OK.
You can usea system input method, if available, for adding 2‑byte and 4‑bytecharacters. This method is especially useful for entering Asian characters.
InDesign can add placeholder text thatyou can easily replace with real text later. Adding placeholdertext can give you a more complete sense of your document’s design.
- Use the Selection tool to select one or more text frames,or use the Type tool to click in a text frame.
If you add placeholder text to a frame that’s threadedto other frames, the placeholder text is added at the start of thefirst text frame (if all frames are empty) or at the end of theexisting text (if some text is already in the threaded frames), throughto the end of the last threaded frame.
To remove or replaceplaceholder text, double-click in any frame in the thread, chooseEdit > Select All, and then deletethe text.
Note:
To change the text that is usedas placeholder text, create a text file with the text you wish touse, name it Placeholder.txt, and save it in the application folder.
If the insertion point is notinside a text frame when you paste text into InDesign, a new plaintext frame will be created. If the insertion point is inside a textframe, the text will be pasted inside that frame. If you have textselected when you paste, the pasted text will overwrite the selectedtext.
- To preserve formatting and informationsuch as styles and index markers, open the Clipboard Handling sectionof the Preferences dialog box, and select All Information underPaste. To remove these items and other formatting when pasting,select Text Only.
- Cut or copy text in another application or in an InDesign document.
- If you like, select text or click in a text frame. Otherwise,the text will be pasted into its own new frame.
- Choose Edit > Paste. If the pasted text doesn’t include all the formatting, you may need to change settings in the Import Options dialog box for RTF documents.
- Choose Edit > Paste Without Formatting. (Paste Without Formatting is dimmed if you paste text from another application when Text Only is selected in Clipboard Handling Preferences.)
Note:
You can also drag text from another applicationand drop it into an InDesign document, or you can insert a textfile or word-processing file into an InDesign document directlyfrom Windows Explorer or Mac OSFinder. The text will be added to a new frame. Shift-dragging removesthe formatting. The option you select in the Clipboard Handlingsection of the Preferences dialog box determines whether informationsuch as index markers and swatches is preserved.
When you paste text, spaces can be automaticallyadded or removed, depending on the context. For example, if youcut a word and then paste it between two words, a space appearsbefore and after the word. If you paste that word at the end ofa sentence, before the period, a space is not added.
Note:
This featureis used primarily for working with Roman text. Also, this featureis available only when the Roman text to be pasted is set to a Romanlanguage in the Character panel.
- Choose Edit > Preferences >Type (Windows) or InDesign > Preferences >Type (Mac OS).
- SelectAdjust Spacing Automatically When Cutting And Pasting Words, and thenclick OK.
You can use the mouse to drag and droptext in the Story Editor or in the Layout View. You can even dragtext from the Story Editor to the layout window (or vice versa),or into some dialog boxes such as Find/Change. Dragging the textfrom a locked or checked-in story copies the text rather than movesit. You can also copy text or create a new frame when dragging anddropping text.
Jeff Witchel providesa video tutorial about drag and drop at Using InDesign Drag and Drop Text.
- To enable drag and drop, choose Edit >Preferences > Type (Windows) or InDesign >Preferences > Type (Mac OS), select EnableIn Layout View, Enable In Story Editor (InDesign), or Enable InGalley/Story View (InCopy), and then click OK.
- Hold the pointer over the selected text until the dragand drop icon appears,and then drag the text.As you drag, the selected text remains in place,but a vertical bar indicates where the text will appear when yourelease the mouse button. The vertical bar appears in any text framethat you drag the mouse over.
- To drop the text in a new location,position the vertical bar where you would like the text to appearand release the mouse button.
- Todrop the text in a new frame, hold down Ctrl (Windows) or Command (Mac OS)after you start dragging, and then release the mouse button before releasingthe key.
- Todrop the text without formatting, hold down Shift after you startdragging, and then release the mouse button before releasing thekey.
- To copy the text, hold down Alt (Windows) or Option(Mac OS) after you start dragging, and then release themouse button before releasing the key.
Note:
You can also use a combination of thesemodifier keys. For example, to copy unformatted text to a new frame,hold down Alt+Shift+Ctrl (Windows) or Option+Shift+Command (Mac OS)after you start dragging.
If the text you drop doesn’thave the proper spacing, select the Adjust Spacing Automaticallyoption in Type Preferences.
When you place a text or spreadsheetfile, you can specify options to determine how the imported textis formatted.
- (Optional) To create links to the files beingplaced, click File Handling in the Preferences dialog box and selectCreate Links When Placing Text And Spreadsheet Files.Selecting this option creates a link to the placed file.You can use the Links panel to update, relink, or remove links totext files. However, if you format linked text in InDesign, theformatting may not be preserved when you update the link. If thisoption isn’t selected, imported text and spreadsheet files are embedded(not linked).
- To create a new frame for the placed text, make sure that no insertion point is present and that no text or frames are selected.
- To add text to a frame, use the Type tool to select text or place the insertion point.
- To replace the contents of an existing frame, use a selection tool to select the frame. If the frame is threaded, a loaded text cursor appears.
Note:If you accidentally replace a text file or graphic using this method, choose Edit > Undo Replace, and then click or drag to create a text frame.- Select Replace Selected Item if you want the importedfile to replace the contents of a selected frame, to replace selectedtext, or to be added to the text frame at the insertion point. Deselectthis option to flow the imported file into a new frame.
- Select Show Import Options, andthen double-click the file you want to import.
If you haven’t already designated an existing frame toreceive text, the pointer becomes a loaded text icon, ready to flowtext wherever you click or drag.
Note:
The placedtext frame can be converted into either a plain text frame or aframe grid, depending on the settings in the Story panel. You can chooseType > Writing Direction > Horizontal orVertical to determine the frame’s writing direction. When text isplaced in a frame grid, the document defaults set in the Grid toolapply to the frame grid. Apply grid formatting as necessary.
Ifyou receive an alert that the requested filter wasn’t found, youmay be trying to place a file from a different word-processing applicationor from an earlier version of Microsoft® Word,such as Word 6. Open the file in its original application and saveit as RTF, which preserves most formatting.
If the importedMicrosoft Excel document displays red dots in cells, adjust cell sizeor text attributes so that overset content becomes visible. Youcan also place the file as unformatted tabbed text, and then convertthe tabbed text to a table.
InDesignimports most character and paragraph formatting attributes fromtext files but ignores most page-layout information, such as marginand column settings (which you can set in InDesign). Note the following:
- InDesign generally imports all formatting information specifiedin the word-processing application, except information for word-processingfeatures not available in InDesign.
- InDesign can add imported styles to its list of styles forthe document. A disk icon appearsnext to imported styles. (See ConvertWord styles to InDesign styles.)
- The import options appear when you select Show ImportOptions in the Place dialog box, or when you import an Excel file.If Show Import Options is deselected, InDesignuses the import options last used for a similar document type. The optionsyou set remain in effect until you change them.
- If InDesign cannot find a filter that recognizes a file byeither its file type or file extension, an alert message appears.For best results in Windows, use the standard extension (such as.doc, .docx, .txt, .rtf, .xls, or .xlsx) for the type of file you’reimporting. You may need to open the file in its original applicationand save it in a different format, such as RTF or text-only.
Formore information on import filters, see the Filters ReadMe PDF fileat www.adobe.com/go/lr_indesignfilters_cs5_en.
Ifyou select Show Import Options when placinga Word file or an RTF file, you can choose from these options:
Imports the table of contents as part of the text in the story.These entries are imported as text only.
Imports the index as part of the text in the story. Theseentries are imported as text only.
Imports Word footnotes. Footnotes and references are preserved, butrenumbered based on the document’s footnote settings. If the Word footnotesare not imported properly, try saving the Word document in RTF formatand importing the RTF file.
Imports endnotes as part of the text at the end of the story.
Ensures that imported text includes left and right quotationmarks (“ ”) and apostrophes (’) insteadof straight quotation marks (' ') and apostrophes (').
Removes formatting, such as typeface, type color, and typestyle, from the imported text, including text in tables. Paragraphstyles and inline graphics aren’t imported if this option is selected.
When you choose to remove styles and formatting from textand tables, you can select Preserve Local Overrides to maintain characterformatting, such as bold and italics, that is applied to part ofa paragraph. Deselect this option to remove all formatting.
When you choose to remove styles and formatting from text andtables, you can convert tables to either basic, unformatted tablesor unformatted, tab-delimited text.
If you want to importunformatted text and formatted tables, import the text without formatting,and then paste the tables from Word into InDesign.
Preserve Styles And Formatting From Text And Tables
Preserves the Word document’s formatting in the InDesignor InCopy document. You can use the other options in the Formattingsection to determine how styles and formatting are preserved.
Determines how page breaks from the Word file are formattedin InDesign or InCopy. Select Preserve Page Breaks to use the same pagebreaks used in Word, or select Convert To Column Breaks or No Breaks.
Preserves inline graphics from the Word document in InDesign.
Imports all styles from the Word document, even if the stylesaren’t applied to text.
Imports bullets and numbers as actual characters, preservingthe look of the paragraph. However, in numbered lists, the numbersare not automatically updated when the list items are changed.
Selecting this option causes Track Changes markups from the Worddocument to appear in the InDesign document.In InDesign, view track changes in Story Editor.
Imports styles from the Word document into the InDesign or InCopy document. If a yellow warning triangle appears next to Style Name Conflicts, then one or more paragraph or character styles from the Word document have the same name as an InDesign style.
To determine how these style name conflicts are resolved, select an option from the Paragraph Style Conflicts and Character Style Conflicts menu. Choosing Use InDesign Style Definition causes the imported style text to be formatted based on the InDesign style. Choosing Redefine InDesign Style causes the imported style text to be formatted based on the Word style, and changes existing InDesign text formatted with the Word style. Choosing Auto Rename causes the imported Word styles to be renamed. For example, if InDesign and Word have a Subheading style, the imported Word style is renamed Subheading_wrd_1 when Auto Rename is selected.
Note:
InDesign converts paragraph and character styles but not bulleted and numbered list styles.
Lets you use the Style Mapping dialog box to select which InDesign style should be used for each Word style in the imported document.
Stores the current Word Import Options for later reuse. Specifythe import options, click Save Preset, type the name of the preset,and click OK. The next time you import a Word style, youcan select the preset you created from the Preset menu. Click SetAs Default if you want the selected preset to be used as the defaultfor future imports of Word documents.
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Ifyou select Show Import Options when placinga text file, you can choose from these options:
Specifies thecomputer language character set, such as ANSI, Unicode UTF8, orWindows CE, that was used to create the text file. The default selectionis the character set that corresponds to the default language andplatform of InDesign or InCopy.
Specifies the computer languagecharacter set, such as ANSI, Unicode UTF8, Shift JIS, or ChineseBig 5, that was used to create the text file. The default selectionis the character set that corresponds to the default language andplatform of InDesign or InCopy.
Specifies whether the file was created in Windows or Mac OS.
Specifies the dictionary to be used by the imported text.
Specifies how extra paragraph returns are imported. ChooseRemove At End Of Every Line or Remove Between Paragraphs.
Replaces the specified number of spaces with a tab.
Ensures that imported text includes left and right quotationmarks (“ ”) and apostrophes (’) insteadof straight quotation marks (' ') and apostrophes (').
Youcan choose from these options when importing an Excel file:
Specifies the worksheet you want to import.
Specifies whether to import any stored custom or personalviews, or to ignore the views.
Specifies the range of cells, using a colon (:) to designatethe range (such as A1:G15). If there are named ranges within theworksheet, these names appear in the Cell Range menu.
Includes any cells formatted as hidden cells in the Excelspreadsheet.
Specifies how the spreadsheet information appears in thedocument.
InDesign tries to preserve thesame formatting used in Excel, although the formatting of text withineach cell may not be preserved. If the spreadsheet is linked ratherthan embedded, updating the link will override any formatting appliedto the table in InDesign.
The table is imported without any formatting from the spreadsheet.When this option is selected, you can apply a table style to the importedtable. If you format text using paragraph and characters styles,the formatting is preserved even if you update the link to the spreadsheet.
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The table is imported as tab-delimited text, which you canthen convert to a table in InDesign or InCopy.
InDesign preserves the same formatting used in Excel duringthe initial import. If the spreadsheet is linked rather than embedded, formattingchanges made to the spreadsheet are ignored in the linked table whenyou update the link. This option isn’t available in InCopy.
Applies the table style you specify to the imported document.This option is available only if Unformatted Table is selected.
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Specifies the cell alignment for the imported document.
Preserves inline graphics from the Excel document in InDesign.
Specifies the number of decimal places of spreadsheet figures.
Ensures that imported text includes left and right quotationmarks (“ ”) and apostrophes (’) insteadof straight quotation marks (' ') and apostrophes (').
You can import (or export) a text file capableof taking advantage of InDesign formattingcapabilities by using the tagged text format. Tagged-textfiles are text files containing information describing the formatting youwant InDesign to apply. Properly taggedtext can describe almost anything that can appear in an InDesign story, including all paragraph-levelattributes, character-level attributes, and special characters.
Forinformation on specifying tags, view the Tagged Text PDF at www.adobe.com/go/learn_id_taggedtext_cs5_en (PDF).
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Thefollowing options are available when you import a tagged-text fileand select Show Import Options in the Placedialog box.
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Ensures that imported text includes left and right quotationmarks (“ ”) and apostrophes (’) insteadof straight quotation marks (' ') and apostrophes (').
Removes formatting, such as typeface, type color, and typestyle, from the imported text.
Specifies which character or paragraph style to apply whenthere is a conflict between the style in the tagged-textfile and the style in the InDesign document. Select PublicationDefinition to use the definition that already exists for that stylein the InDesign document. Select Tagged File Definition to use the styleas defined in the tagged text.
Displays a list of unrecognized tags. If a listappears, you can choose to cancel or continue the import.If you continue, the file may not look as expected.
- When placing a Word or RTF file, makesure that Show Import Options is selected,and choose Open.
- In the Import Options dialog box, specify the desiredsettings.
- Click Save Preset, type a preset name, and click OK.
- (Optional) Click Set As Default to use the preset eachtime you import a file of that file type.
You can then select custom presets from the Preset menuin the Import Options dialog box whenever you open a Word or RTFfile.
Buzzword is a web-based text editor that lets users createand store text files on a web server. In InDesign CS5,you can import and export text from Buzzword documents.
When you import a Buzzword document, a URL-based link is createdto the Buzzword document on the server. When the Buzzword documentis updated outside InDesign, you can usethe Links panel to update the imported version in InDesign. However, doing so removes anychanges to the Buzzword text you’ve made in InDesign.
Note:
The Acrobat.com Buzzword application is available only inEnglish, French, and German.
- If you haven’t already signed in to CS Live, click SignIn, specify your e-mail address and password, and thenclick Sign In.Once you sign in, thePlace Buzzword Documents dialog box displays a list of the Buzzworddocuments you can import.
- Select one or more documents you want to import, or pastethe URL of the Buzzword document into the Paste URL field.
- Select any of the following options, and then click OK.If you select this option, the Buzzword Import Options dialogbox appears before you place the file.Select this option to replace the object currently selectedin the document.Select this option to create a link between the Buzzword documentand the placed text. If you establish a link and update the Buzzword document,the Links panel indicates that the file has been modified. If you updatethe link, the text in InDesign is updated.However, formatting changes you’ve made to this text in InDesign are lost.
- If you selected Show Import Options,specify settings in the Buzzword Import Options dialog box.Thisdialog box includes most of the same options found in the RTF Import Optionsdialog box. See MicrosoftWord and RTF import options. Buzzword currently does nothave a styles feature, so none of the style options are valid atthis time.
- With the loaded text cursor, click or drag to create a textframe.
By default, text you place in InDesign isnot linked to the original text file. However, if you select theCreate Links When Placing Text And Spreadsheet Files option in FileHandling preferences before you place a file, the name of the text fileappears in the Links panel. You can use the Links panel to updateand manage the file. When you update a linked text file, any editingor formatting changes applied within InDesign are lost. Becauseof this risk, linked text files are not automatically updated whenthe original file is edited. However, you can easily use the Linkspanel to update content or to unlink (embed) the file.
- To apply this change to a document, openthe document.
- To apply this change to any new document you create,close all documents.
- Choose Edit > Preferences > FileHandling (Windows) or InDesign > Preferences >File Handling (Mac OS).
- To create links in placed files, select Create LinksWhen Placing Text And Spreadsheet Files. If this option is turnedon, use the Links panel to update, relink, or remove links. If thisoption is turned off, text files are embedded (not linked).
Note:
To unlink (embed) a linked text file,select the file in the Links panel, and then choose Unlink fromthe Links panel menu.
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